BOARD MEETING 23 November 2005
BOARD MEETING 23 November 2005
CONGREGATIONAL BOARD OF St RUFUS, BOTRIPHNIE & GRANGE
CONGREGATIONAL BOARD 23rd NOVEMBER 2005.
MINUTE OF MEETING of the Congregational Board of the Kirk of Keith: St Rufus, Botriphnie & Grange held at St Rufus Church Hall on Wednesday 23 November, 2005 at 7.15pm
CONSTITUTE
The Moderator constituted the meeting with a prayer.SEDERUNT .
There were 31 members present as per the Sederunt Book.APOLOGIES
Apologies were received from 7 members as per the Sederunt Book.MINUTE OF PREVIOUS MEETING
The Minute of the previous meeting has been circulated among the members and was taken as read. The Minute was duly approved on the proposal of William Riach and seconded by Adam Murray.MATTERS ARISING
See Reports.TREASURER'S REPORT
William Blackstock reported that collections to date stood at £29,365. Gift Aid was slightly down at £10,469 and we had received £6,279 back from tax in respect of Gift Aid. Income from weddings stood at £1,100 up from £720 and this is due to an increase in donations and the number of weddings carried out. The Christmas Fayre had raised £7,706 with some money still to come in. The money will be deposited in the General Fund meantime and the Finance Committee will meet to discuss where it should be held.Expenditure was slightly down from this time last year at £61,903. As previous accounts for gas had been estimated, a reading has been taken for the gas for St Rufus and the account is awaited. £6,488 has been spent to date on repairs etc. Last year's Christmas donations for St Rufus and Grange had been paid from the General Fund. Interest on the Hunter Fund this year was £518. It was proposed and seconded that we use £500 from the Hunter Fund and, as we are permitted to use accrued interest, £250 from the accrued interest to bring up the sum to the same as last year for the Christmas distribution. This was agreed by the meeting.
COMMITTEE REPORTS
A Finance Committee
A meeting will be held to discuss the appointment of a cleaner for Grange Church and to finalise terms for approval by the Ministers, Session Clerk and Clerk to the Board and then appoint a cleaner. This will then be taken back to the Board for ratification.Mr Blackstock will be working away from the area for up to six weeks next year. It was proposed that Kevin Strathdee be appointed as Associate Treasurer and the meeting approved this.
B Property Committee
George Anthony advised the meeting that three quotes had been received for repairs to the stained glass windows at St Rufus. After discussion it was agreed that the two gable windows should be repaired before any decision is made about the other windows and that we would accept the quote from A C Yule of £1.860 plus VAT. This work will be paid from funds held locally and if repairs to the remaining windows proceed. we will approach Church of Scotland Headquarters for funds held there.At Grange Church the ceiling on the staircase has been repaired to stop the paintwork from flaking and the leak at the rear door window has been fixed. Low branches at the drive have been cut down and branches at the church road end need to be trimmed back for visibility. The timer for the heating has been causing problems and Mr Blackstock has investigated and should be able to address the problem.
Exterior woodwork at the hall has been completed. Additional vents have been installed in the kitchen.
We will need to ask a Fire Officer to advise on emergency exit signage etc at the hall.
John Dewar & Sons had assisted with acquiring three ladders and a letter of thanks has been sent. A leak in the roof will be attended to at St Rufus.
Reverend Dr Kay informed the meeting that the wooden fence at the manse needs attention and that a gardener is needed for the manse garden, the previous gardener having left some time ago.
Mr Anthony confirmed that there will be plenty to keep the Property Committee busy in 2006 at the various properties with disabled toilets being attended to, exterior paintwork requiring attention and general maintenance carried out.
C Welcome Committee
The Body Shop Party had been well attended and enjoyed by all. Grange now has the new Junior Praise books.AOCB
The Property Committee will attend to the interior doors at the hall to prevent draughts.All Board members were invited to stay for refreshments and fellowship with the members of the Kirk Session.
DATE OF NEXT MEETING
The date of the next meeting was fixed for Wednesday 8 February, 2006 at 7.15pm. There being no further business, the Moderator closed the meeting with the benediction.
CONGREGATIONAL BOARD OF St RUFUS, BOTRIPHNIE & GRANGE
CONGREGATIONAL BOARD 14th SEPTEMBER 2005.
MINUTE OF MEETING of the Congregational Board of the Kirk of Keith: St Rufus, Botriphnie and Grange held at St Rufus Church Hall on Wednesday 14 September, 2005 at 7.15pm.
CONSTITUTE
The Moderator constituted the meeting with a prayer.
SEDERUNT
There were 36 members present as per the Sederunt Book.
APOLOGIES
Apologies were received from 7 members as per the Sederunt Book.
MINUTE OF PREVIOUS MEETING
The Minute of the previous meeting had been circulated among the members and was taken as read. The Minute was duly approved on the proposal of Albert Leith and seconded by Steven Shorten.
MATTERS ARISING See Reports.
TREASURER'S REPORT No report available.
COMMITTEE REPORTS
A Finance Committee
No report.
B Property Committee
George Anthony reported on the various jobs undertaken since the last meeting. At Grange, some 700 tonnes of chipped stones had been laid in the drive. Painting the ceiling of the bell tower had been unsuccessful and plasterboard will be required to cover the area. The meeting agreed to replace the flooring on the stairs and landing here at a cost of approximately £330. The door at the toilet will be turned to make the entrance wider and E W Simmers will be approached for this. Disabled handrails will be fitted along with a hot water heater. The boundary at the car park is in need of a fence and local farming members will be approached for extra/spare fence posts that might be available.
A quote in the sum of £850 had been received from A Morrison, Old Town, Keith for removing the earth bank at the rear of the hall. It was decided to make further enquiries for perhaps self-drive hire etc. The external paintwork has almost been completed and the front gates have been painted. A new vent in the kitchen should help with the damp smell. New vinyl has been fitted in the Committee Room and toilet at a cost of £437.
The Moderator reported that the Session Clerk had signed the necessary form so that Mr Christie could apply for free installation of central heating at Col Brae. At the Manse, the faulty shower had been replaced and the gates had been fitted with two new bolts.
The leaking pipe at St Rufus will need to be replaced. Still waiting estimates for secondary glazing.
The Convenor thanked all those who had helped out.
C Welcome Committee
Barbara Robertson advised that a meeting had been held last week. In February there will be a family ceilidh with entertainment by the Strathspey Fiddlers and a Mr & Mrs competition.
On 14 November there will be a Body Shop Party with proceeds going to the Church. The Welcome Committee will attend to refreshments. The Junior Praise books had still not been received.
AOCB
Reverend Dr Kay advised the meeting that the Christmas Fayre will be held on 29 October. The Fundraising Committee will meet to arrange details. The Moderator will put notices in the weekly Intimation Sheets.
After discussion it was agreed that from April, 2006, Grange and Botriphnie Board members will be included in the rota to assist with the collection at St Rufus on dates not to coincide with services at their usual place of worship.
DATE OF NEXT MEETING
The date of the next meeting was fixed for Wednesday 23 November, 2005 at 7.15pm in St Rufus Hall.
There being no further business, the meeting was closed with the Benediction.
CONGREGATIONAL BOARD 1st JUNE 2005.
MINUTE OF MEETING of the Congregational Board of the Kirk of Keith: St Rufus, Botriphnie and Grange held at St Rufus Hall on Wednesday 1 June, 2005 at 7pm
CONSTITUTE
The Moderator constituted the meeting with a prayer.
SEDERUNT
There were 28 members presents as per the Sederunt Book.
APOLOGIES
Apologies were received from 14 members as per the Sederunt Book.
MINUTE OF PREVIOUS MEETING
The Minute of the previous meeting has been circulated among the members and was taken as read. The Minute was duly approved on the proposal of William Riach and seconded by Ron Robson.
MATTERS ARISING
The Moderator warmly welcomed David McWilliam who had been co-opted to the Board. Mr McWilliam has agreed to join the Property Committee.
CORRESPONDENCE
A letter has been received from the Office of the Scottish Charity Regulator with a form for completion for inclusion on the list of Scottish Charities. The Finance Committee will complete the form before the deadline of 30 June, 2005.
TREASURER'S REPORT
William Blackstock reported that income to date, excluding Fabric Fund income, was £16,714, down some £850. Outgoings were £16,223 which was also down.
After discussion the Board approval proposals from the Treasurer that the Church Officer be paid by direct debit. Mrs Webster had already been approached and she was happy with the suggestion.
The Treasurer has been in touch with Mr Christie of Col Brae. Mr Christie advised that he was in receipt of Housing Benefit of £128 per calendar month and that he would pass this on to the Treasurer for the rent of Col Brae. The Board agreed that this was acceptable.
COMMITTEE REPORTS
A Finance Committee
Arrangements are in hand for a Committee meeting.
B Property Committee
George Anthony reported that:
At Grange the new bell tower rope had been installed outside the building and this will prevent water ingress which had previously caused damp in the ceiling. Special thanks to Robin Murray and Derek Henderson for their help with this. Painting had also been carried out.
An estimated has been requested from Moray Firth Glazing for secondary (Perspex) glazing at St Rufus. The oil tank at the rear of the Church had been removed and oil removed from the old tank in the manse garage. Two new radiators have been installed and leaking pipes repaired by Grants of Rothes. All the old gas heaters have been removed.
Karen Dalgarno of the Weight and See Club has advised that they will possibly make a donation towards the cost of new floor covering for the Committee Room of say up to £150-£200. We are very grateful for this offer. William Riach's proposal, which was seconded by Barbara Robertson, to purchase non-slip vinyl was approved. The colour was selected and approved from samples available.
Reverend Dr Kay Gauld asked that the shower in the manse be replaced as the present one is not working. Eddie Watt will attend to this. A bolt is also required for the manse gate.
C Welcome Committee
Beth Inglis reported that a meeting with be held soon to finalise details for the barbecue to be held on the evening of 25 June at the Scout Hall after the Church picnic. Tickets will be available for the event which starts at 7pm. The Welcome Committee have ordered 36 Junior Praise books for Grange.
DATE OF NEXT MEETING
The date of the next meeting was fixed for Wednesday 14 September, 2005 at 7.15pm in St Rufus Hall.
There being no further business, the meeting was closed with the Benediction.
ELECTED MEMBERS REVISED COLLECTIONS ROTA
Changes require to be made to the existing rota for Board members who assist with the collections at St Rufus as some elected Board members have become Elders and some have taken up other duties on a Sunday morning. Please disregard the previous rota and use this one from the beginning of September - thanks.
| 2005 | ||
| September | 4 | Kath Robson |
| 11 | Nicola Smith | |
| 18 | Michael Inglis | |
| 25 | Frances McKenzie | |
| October | 2 | Michael Johnston |
| 9 | Julie King | |
| 16 | Kathleen Roy | |
| 23 | Lena Spence | |
| 30 | COMMUNION | |
| November | 6 | Fiona Young |
| 13 | Eileen Mitchell | |
| 20 | Lawrence King | |
| 27 | Kath Robson | |
| December | 4 | Nicola Smith |
| 11 | Michael Inglis | |
| 18 | Frances McKenzie | |
| 25 | CHRISTMAS DAY | |
| 2006 | ||
| January | 1 | NEW YEAR'S DAY |
| 8 | Michael Johnston | |
| 15 | Julie King | |
| 22 | Kathleen Roy | |
| 29 | Lena Spence | |
| February | 5 | Fiona Young |
| 12 | Eileen Mitchell | |
| 19 | Lawrence King | |
| 26 | Kath Robson | |
| March | 5 | Nicola Smith |
| 12 | Nicola Smith | |
| 19 | Frances McKenzie | |
| 26 | Michael Johnston | |
If you cannot manage on the date given, please make alternative arrangements with another Board member.